Board Meeting Minutes
LBYSO Minutes for April 23, 2007
Meeting held at Gateway Bank
Called to order at 7:15 p.m.
Absent Board Members: D. King; H. Jones;.D. Beaman; J. Mendoza (excused)
Minutes from 03/26/2007:
Minutes reviewed and corrections given to secretary. Correct J. Michael title: not director of competitive play-director of intermediate play.
LBYSO divisions for Spring 2007:
All divisions going well.
Soccer Camp:
F. Santillan to talk to Jacki regarding camp off committee.
Web Update:
· B. Isfeld got paid for services rendered.
· Added more detail to link.
· Main page menu-some links disabled.
· M. Johnson to maintain content. Board members develop and/or provide content.
· Only limited authors have access to whole website. Board members have access to the individual pages to which their position pertains.
· Mark to get .ORG AND .COM sites unlocked.
Signature League 2007:
· B-9,10,11,12,13-(no coach applied). Two U-11 teams.
· G-9 (two coaches applications), 10, 11 (closed- went to club), 12, 13, 14 (no team)
· J. McMichael made motion to approve slate of teams for fall 2007. Stephanie seconded. All in favor; none opposed.
· Tryout forms for signature online. Tryouts April 20, 2007.
· Team application deadline June 1, 2007.
· Teams finalized June 15, 2007. Can add players until September 28.
· J. McMichael to sign out community cards from S. Kripal.
Fields:
H4 and Bancroft – Brent pulls permit. Brent field contact for signature.
Grievance Committee:
D. King agreed to director position. Mark made a motion for Mike Brodsley for referee member and Jeff Palser for coach member. Merret seconded. All in favor; none opposed. M. Dorsey made motion for parent members: Lauren Price and Julio Bonilla. C. Richardson seconded. All in favor; none opposed.
LBYSO Minutes for April 23, 2007-cont’d.
nline Registration:
Online registration setup but link not on website yet. Fall 2006 players need to be migrated. If family of 3+ players: recommend registration at park. Wire transfer form to be completed and signed by M. Jauregui and H. Jones.
Old Business:
Mark to contact T. Rivera regarding fall 2006 registration fees still owed to LBYSO.
Executive Session:
Session began at 8:30 pm. Adjourned at 8:40 pm.
New Business:
· Cal-South application printed out by C. Richardson but does not have information needed to fill out. Application given to M. Jauregui who will fill out and send to Cal-South.
· Jacki asks if girls can sign up for boys teams? Answer: No.
· Charlene Newman owed $50 for Jr. Referees. Mark to take care of.
Fundraising Proposal:
· J. McMichael proposes ticket sale fundraiser for Chivas vs. Galaxy game on 9/16/2007. Tiered sale with discount. If more than 1000 tickets sold Chivas will donate equal amount of tickets for 10/14/2007 game.
· Proposes team(s) with highest sales get to play on field at halftime.
· Suggestion made that Galaxy also be invited to present a fundraising proposal.
Thank-You to Poly High School:
· 14 girls and 2 boys from Poly High soccer teams volunteered their time to coach Spring Development teams along with girls’ coach Terry. M. Dorsey proposes monetary donation or equipment donation. Decision tabled until next meeting
Directors’ Reports:
Fields- Brent: Still needs non-profit tax I.D.# (Mark to fill out form) as well as three other items. Brent addressed issue of baseball league driving cart on soccer fields which is causing holes. Permits for fields sent to all board members-not all received. Brent to resend permits. If dispute over fields show permit and/or phone park ranger at 562-435-6711. Consider moving equipment from Heartwell. Will check with Sadie if lockers can be removed from shed to make more room for equipment.
Girls Head Coach- Alan: Needs $225 for coaches clinic; 2 banners made for registration; Coaches clinics /on August 11: youth module-Cal-South to run.
LBYSO Minutes for April 23, 2007-cont’d.
Directors’ Reports, cont’d:
Secretary- Cristina: Tabled voice mail until next meeting. Need credit card to activate Verizon Wing.
Ways & Means- Stephanie: 1500 flyers and order forms for candy. On table at registration. Will pre-order as needed.
Director of Competitive Play-Fabian: Motion made by F. Santillan to support slate of 9 teams for club division. 4 teams undecided. D. Fosnaugh. FYI: Hoover field can support up to 12 teams.
Boys Registrar-Merret: Next registration date 4/28. Volunteers still needed for skill testing and registration. Flyers for Fall 2007 handed out to Spring Development players/parents. J. McMichael to take flyers to Jimenez Soccer and Soccer Central in Hawaiian Gardens.
Meeting adjourned at 10:05 p.m.
September 23rd, 2007
Cristina Richardson 
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LBYSO Minutes for March 26, 2007
Meeting held at Gateway Bank
Called to order at 7:12 p.m.
Absent Board Members: D. King; D. Fosnaugh; H. Jones; J. McMichael; J. Mendoza (excused)
Minutes from 03/12/2007:
Minutes reviewed and corrections given to secretary. Secretary to make copies of the minutes for the board members for review. Corrections will be made and sent to board members via e-mail.
Signature League:
Tabled
LBYSO Divisions:
All four circuits up and running.
Spring Select:
Fee for referees up to $9.00 more for LBRSA refs. Sue Welsh to refund LBYSO –Sue set fee lower because JUSA ref association charges less.
Committees:
Grievance- need 1 director, 4 members (2 general members/1 board member), 1 coach (Jeff Palzer recommended, Mario Piccata), 1 referee (Mike Brodsly recommended)
Competitive League- F. Santillan, D. Fosnaugh, D. King, reg. Tech. Director, secretary, treasurer, Hervin, Eckleberger, boys/girls coordinator- committee complete
Signature league- director of competitive play, J. McMichael; boys/girls coordinator, boys/girls head coach
Research and Development- 3 board members, 2 members at large. Merret, Tiffany, Corina, Ed Falcone
Tournament Committee- Boys & girls coord., ways & means director, safety director, statistician
Website:
Mark to call hosting company. Brad working on site 60-70% done. M. Johnson needs input for pages. Online registration will be for returning players only.
Fundraising:
Community Cards: Amendment to motion regarding buyout rate. $30.00 maximum per family (2+ players) $15.00 buyout per player. Motion for amendment made by S. Kripal. Seconded by M. Dorsey. M. Dorsey made motion to set late registration fee at $100.00 per player; $75.00 for third child. S. Kripal seconded. All in favor-none opposed.
Candy: Discussed making it a competition. Stephanie made motion for voluntary candy sales- money to be allocated for field improvements.
Committee for structure tabled.
Luau: 11/3/07 or 11/18/07. Motion made by Tiffany to have a family-style luau. Stephanie seconded. All in favor-none opposed.
Directors’ Reports:
Girls Registrar-Farrah: Sign-ups 04/14/07 and 04/28/07. Need help.
Boys Registrar- Merret: Drafts and uniform distribution as per Merret’s handout LBYSO 2007/2008 schedule. Board members to sign up to help out. 1st coaches meeting 08/13/07.
Tournaments-Jacki: Need to get camp dates. Six summer camp weeks- 2 from Challenger and 4 from Soccer Centric. 2 spring weeks by Soccer Centric.
Statistician- Chris: Schedules- Spring development on website. Open dates to Stephanie for fields. LBCC Fun Friday clinics for girls 7-11 5:30-7:00.
Fields- Brent: Has not gotten four of the five items needed to present to LB parks and rec. Storage inventory- nets are bad-Marshall. Brent needs help with cleaning up storage sheds. Only got 1 volunteer after Dennis and Alan e-mailed coaches for help. Jacki will go through registration forms for volunteers.
Club- Fabian: There are 10 teams. Things are going well.
Uniforms- Linda: SCORE has not received payment from an October invoice. Mark to research.
Girls Head Coach- Alan: Spring development off to shaky start. Recommends Spring development be run like Fall league.
Secretary- Cristina: Researched voice mail. Verizon lowest rate =$41.40 for 1 voice mail line. Alan suggests trying verizon voice wing @ approximately $20.00/month.
Ways & Means- Stephanie: Spring development off to a “rocky” start. Problems with coaches-recruiting and retaining. Challenger coaches helping out for a fee. Need more balls. Need invoices for balls to help Stephanie keep track of expenses.
Safety- Corina: Trophys- Need database/spread sheet for names. Can get from coaches. Trophy pickup: PW-L6= 10/22 at Gateway Bank. 12/14 11:00 to 3:00 at Corina’s and 12/15 11:00-3:00 at Heartwell.
Meeting adjourned at 10:30 p.m.
June 3rd, 2007
Cristina Richardson Print This Post
LBYSO Minutes for March 12, 2007
Meeting held at Gateway Bank
Called to order at 7:14 p.m.
Absent Board Members: F. Santillan; D. Beaman; L. Schmid; D. Fosnaugh; F. Mamnoon; C. Carpiet.
Website:
Committee formed (A. Fermin; J. McMichael; J. Mendoza; M. Johnson). Met last week. Looking for company to maintain website and clean it up or go in another direction, i.e., co. designs new site and runs or we run and update ourselves. Also want website to allow for online registration. CYSA uses Affinity Sports which provides online registration services for a fee of $3.50-can put link on LBYSO site.
Dream Weaver is currently used. Might need new platform. Word Press (open-source software) compatible with Dream Weaver- log on to website and make page changes using log-on procedure (with ascending levels of authority).
Motion made last year to upgrade website. $2,000 approved.
Motion by M. Johnson to take current website and transfer website to Word Press system with set up by Brad Isfeld at fee of $2,000. J. Mendoza seconded.
Amendment to motion by M. Johnson: Allot a fee of $500/year for technical support services by Brad Isfeld at $80/hour. All in favor. None opposed. Motion passed.
Will use same web-hosting company-Concentric.
M. Johnson made motion to contact Concentric regarding low cost plan of $15/month. C. Dorsey seconded. All in favor. None opposed. Motion passed.
Review of Minutes:
Tabled until next meeting 03/26/07.
Fundraising:
-Community cards: Cards sold for $10. Get $4.00 profit with a potential revenue of $9,000 if each player sells 1 card.
-Candy: 52/box at $1.00 each candy. Get $25.00 a box profit with a potential revenue of $37,500 if each player sells one box of candy.
-Profit made by LBYSO on a large scale requires a target purchase to be made, e.g., lights for field at Heartwell, scholarships, etc.
-Family luau: potential venue $285/hr.; entertainment- 45-min. audience participation; silent auction-teams to donate items. Cost: Adults $7.00/Children $3.00 Charge $15.00 Adults/ $7.00.
-Motion made by S. Kripal for mandatory sale of 2 cards per player @$10 each card. If family has 3+ children, then 1 card per child will be sold with buyout set at $15.00. Pay for cards at registration. Merret seconded. Nine in favor. Two opposed. Motion approved.
-Albertson’s card- 4% back to LBYSO
-LBYSO Night will be voluntary.
-Dip N Dots Nights suggested during registration-25% profit for sales.
-Candy and Luau discussion tabled.
Sponsors:
-Ways and Means Director is responsible for acquiring sponsors. Need form letter.
Spring Development League:
-Approximately 246 players registered not including stolen registration.
-Fields: Only have one-half of Marshall for Spring Development-club has other half. S. Kripal concerned not enough field space or SDL. Marshall west side can accommodate 4 small-sided fields. JUSA has H-1, 4, 5 but per M. Jaurequi might be able to use south side (small-sided field) of H1 and H3 6v6. S. Kripal suggested postponing games by one week to finalize field allotment and coach availability. Proposal made to hire Challenger coaches at $50/hour.
-Costs per player: $18.50-uniform (European team jerseys); $7.00-ball; $10.00 trophy/medal=$35.50. League makes $24 profit.
-Coaches meeting at H1 on 3/13/07 at 5:30 p.m.
-SDL will run 3/24/07 to 5/19/07. Off for spring break.
Spring Select:
-All teams in. Schedules are being re-done by JUSA. Player cards printed from fall. If adding player, will incur a fee. Should have fields H5 and H4
Director’s Reports:
-Fields- B. Simmons: Bylaws needed to present to LB Parks and Rec. Heartwell shed need to be gone through and cleaned out. This shed has all frames. Also need to check Bancroft shed and clean out. PeeWee frames can go to Bancroft. Signature coaches to assist.
Meeting adjourned: 10:45 p.m.
June 3rd, 2007
Cristina Richardson Print This Post
LBYSO Minutes for February 26, 2007
Meeting held at Gateway Bank
Called to order at 7:37 p.m.
Absent Board Members: D. King; J. McMichael (arrived late due to JUSA meeting); J. Mendoza; A. Fermin; C. Dorsey, F. Mamnoon.
Approval of minutes table due to need to set fall registration fees.
Vacant Board Positions: Director of referees.
Challenger Soccer Camp Presentation:
Gwynne Williams presented highlights of camp. Has provided soccer camps for LBYSO for two years. Positive feedback from camp participants and parents. Largest soccer camp in U.S.-no advertising; reputation gets participants. Can provide clinics/camps for signature and club teams. Trainers available for fall-all levels. Coaches clinics offered. Staff all Britain trained. NAIA affiliated. Gives 200 free flip charts Jackie to interact with Challenger.
Expense Report for 2006:
Expense report breakdown discussed. Headings on expenses and revenues required clarification. Revenues =166,150.14. Expenses=168,797.39. Net loss =$2,647.25. Mayor’s Cup revenues not included-approximately $9,.000 profit per Mark. CD account at Gateway Bank approximately $40,000. Money Market account at Union Bank approximately $20,000. TOPPS revenue not reported due to need for information from Patty Hall. Still need payment from Tomas Rivera (club). All players need to be registered with Cal-South to reflex more accurate registration expense. “Risk management” includes coaches registration fees. Discussion on need for Ball purchases tabled.
Fall 2007 Registration Fee:
Discussion regarding recreation, signature and club fees for fall. Merret made motion for club league to get their own field permits and make club fee $50. Seconded by Brent. Motion retracted by Merret due to Club not being its own entity and therefore not being able to procure their own fields. Recreation league fee set at $85/player for fall 2007. Fee increased to $100 after June 16, 2007. No early discount. Third child discount set at $65. Danya made a motion to accept rec. fees for fall 2007. Merret seconded. Club fee set at $75/player; signature fee set at $65/player.
Fundraising:
Discussion regarding including club in fundraising. Fundraising to be discussed in detail next board meeting.
Director’s Report:
Director of Ways and Means: Stephanie states that one-half of Marshall fields has been allocated to club. Stephanie expected that both fields would be available for Spring development league. Spring development needs field for older divisions due to plan of 11 v. 11. Per Mark, there are open spaces available at Heartwell and Spring development will be accommodated for games. Will attempt to keep all Spring development at Marshall.
Director of Fields: Brent to check on permits for Heartwell.
Director of Intermediate play: Jim states three refund checks are still needed. Spring Select Girls U14 still not a definite as there is no coach available. Will go with JUSA for spring select. Fields 4 and 5 available at Heartwell- one small side. Signature try-outs: 4/22/07 and 4/29/07.
Meeting adjourned: 10:35 p.m.
June 3rd, 2007
Cristina Richardson Print This Post
LBYSO Minutes for February 12, 2007
Meeting held at Gateway Bank
Called to order at 7:34 p.m.
Absent Board Members: S. Kripal ; C. Richardson
Motion to accept prior minutes by Merret. Linda seconded.
Soccer Centric Soccer Camp:
Mark Hervin and Gareth Williams presented highlights of camp. Mark read aloud Soccer Centric flyer which states they pay LBYSO for campers: $15.00 for half-day campers and $25.00 for full-day campers. There is a 10% sibling discount. Also team discount-amount TBD. Soccer Centric to Host Spring Break Camp. Cost for
Challenger Soccer Camp:
Relationship with Challenger requires us to let them give presentation also. Will vote on choice of organization(s) after Challenger presentation.
LBYSO Board Positions:
Positions voted on:
Fields Manager: Brent Simmons elected.
Director of Competitive Play: Fabian Santillan running. Motion to nominate Fabian by Danny. Motion seconded by Linda. Fabian elected.
Positions still vacant:
Head Referee-Miguel Roche may be able to take this position. Helen Jones volunteered to schedule coach’s assignments of games to referee.
LBYSO Website:
Mike Johnson will take over as Web Master. Need ownership of LBYSO.org (John Rosique owns) and LBYSO.com (Mark owns). Cost of $70 per month very high. Should be $15/month. Need to use .org site and update it in July.
Mark states need to disable sign-up link
Mark to set-up meeting with involved persons to work out ownership.
LBYSO Minutes for February 12, 2007, cont’d.
CALENDAR for 2007:
· Merret presented calendar with open dates to be filled. Fall registration dates on calendar (April 14th-July 14th). Suggests cut-off date of July 14, 2007 (Soccer City July 16, 2007) with a waiting list to start on July 17, 2007 so divisions can be formed for draft on July 28, 2007. Merret asks for help at registration booth. Mark suggests sign-up sheet for volunteering- 2-hour blocks. Need new banner for sign-up booth. Need Signature Coach selection and tryout date(s).
Merret makes motion to accept registration dates as state. Farrah seconded.
- Coaches/Team Parent/Ratings/Draft Meetings:
Meetings are scheduled as follows (including Live Scan):
1ST Coaches meeting: August 5th - 7:00 p.m.-9:00 p.m.
2nd Coaches meeting: August 13th – 7:00 p.m.-9:00 p.m.
Team parent meeting: August 19th – 2:00 p.m.-4:00 p.m.
Ratings meeting tabled until commissioners are present.
Drafts:
DATE: DIVISION:
07/28/07 1-2 Boys 9:00 a.m.
Girls 10:00 a.m.
3 Boys 11:30 a.m.
Girls 12:30 p.m.
4 Boys 2:00 p.m.
Girls 3:00 p.m.
08/04/07 5 Boys 10:00-11:30 a.m.
Girls 12:00-1:30 p.m.
Lower 6 Pick-up only 10:00 a.m-1:00 p.m.
08/05/07 Upper 6 Boys 2:00 p.m.-3:00 p.m.
Girls 3:00 p.m.-4:00 p.m.
Pee-Wee Pick-up only 1:30 p.m.-4:00 p.m.
- Trophy pick-up date tabled-need to coordinate with trophy company.
- Picture day October 7, 2007-Stephanie to decide where and when.
- Linda to order same number of uniforms this year as last year
- Alternate company for pictures discussed. Pick-up scheduled 10/22 at Gateway Bank.
- Fundraiser due date tabled.
- Mayor’s Cup-Practice over Christmas vacation 12/24/07-1/4/08 Cup scheduled 01/0508-01/06/08. Danny would prefer before Christmas. AYSO will supply many teams if January date is approved.
- Fall season:
Div. 1,2- 09/04-11/04 - including playoffs. Sat. and mid-week games.
Mid-week games: Tues. & Thurs.-Boys; Mon. & Wed.-Girls
Div. 3-Pee-Wee – 09/08-11/17
- Signature league tabled to 02/26/07 board meeting due to need for coach selection and try-outs
- Spring development: 03/17/08-05/12/08
Registration: .1/27/08, .2/3/08, .2/17/08, .3/3/07
Coaches meeting: 3/7/08 or 3/8/08
- Spring Select: 03/17/08-05/20/08
Will go with JUSA
Motion to accept calendar by Merret. Jim seconded. Calendar approved. To enter into minutes as attachment.
Treasurers Report:
Registration fee= expenses divided by number of players
Will set registration fee at 02/26/2007 board meeting.
New Business:
None.
Director’s Report:
Merret- $6,000 in checks and cash as well as registration forms lost through burglary along with some coaches applications. Police report made. Notice put on website. Not able to contact with people who have registered. Not much liability in money. League insurance will cover any losses. Loss is write-off.
Will go with JUSA again this year. Danny not happy with JUSA . Chris states JUSA using a new schedule serve so should be better. Two outside area teams already paid-need to be contacted. Jim states there is no Girls Div. 3 coach for spring. Mark with find coach. Jim states there is a need to register teams on JUSA site-will get coaches to do this. Need to look at field configuration for small-sied games; maybe H3.
LBYSO Minutes for February 12, 2007, cont’d.
· Voice Mail:
Cristina responsible for voice mail system. Need to look at reducing costs- Multiple voice mails vs. one voice mail.
Meeting adjourned at 10:18 p.m.
June 3rd, 2007
Cristina Richardson Print This Post
LBYSO Minutes for April 23, 2007
Meeting held at Gateway Bank
Called to order at 7:15 p.m.
Absent Board Members: D. King; H. Jones;.D. Beaman; J. Mendoza (excused)
Minutes from 03/26/2007:
Minutes reviewed and corrections given to secretary. Correct J. Michael title: not director of competitive play-director of intermediate play.
LBYSO divisions for Spring 2007:
All divisions going well.
Soccer Camp:
F. Santillan to talk to Jacki regarding camp off committee.
Web Update:
· B. Isfeld got paid for services rendered.
· Added more detail to link.
· Main page menu-some links disabled.
· M. Johnson to maintain content. Board members develop and/or provide content.
· Only limited authors have access to whole website. Board members have access to the individual pages to which their position pertains.
· Mark to get .ORG AND .COM sites unlocked.
Signature League 2007:
· B-9,10,11,12,13-(no coach applied). Two U-11 teams.
· G-9 (two coaches applications), 10, 11 (closed- went to club), 12, 13, 14 (no team)
· J. McMichael made motion to approve slate of teams for fall 2007. Stephanie seconded. All in favor; none opposed.
· Tryout forms for signature online. Tryouts April 20, 2007.
· Team application deadline June 1, 2007.
· Teams finalized June 15, 2007. Can add players until September 28.
· J. McMichael to sign out community cards from S. Kripal.
Fields:
H4 and Bancroft – Brent pulls permit. Brent field contact for signature.
Grievance Committee:
D. King agreed to director position. Mark made a motion for Mike Brodsley for referee member and Jeff Palser for coach member. Merret seconded. All in favor; none opposed. M. Dorsey made motion for parent members: Lauren Price and Julio Bonilla. C. Richardson seconded. All in favor; none opposed.
LBYSO Minutes for April 23, 2007-cont’d.
nline Registration:
Online registration setup but link not on website yet. Fall 2006 players need to be migrated. If family of 3+ players: recommend registration at park. Wire transfer form to be completed and signed by M. Jauregui and H. Jones.
Old Business:
Mark to contact T. Rivera regarding fall 2006 registration fees still owed to LBYSO.
Executive Session:
Session began at 8:30 pm. Adjourned at 8:40 pm.
New Business:
· Cal-South application printed out by C. Richardson but does not have information needed to fill out. Application given to M. Jauregui who will fill out and send to Cal-South.
· Jacki asks if girls can sign up for boys teams? Answer: No.
· Charlene Newman owed $50 for Jr. Referees. Mark to take care of.
Fundraising Proposal:
· J. McMichael proposes ticket sale fundraiser for Chivas vs. Galaxy game on 9/16/2007. Tiered sale with discount. If more than 1000 tickets sold Chivas will donate equal amount of tickets for 10/14/2007 game.
· Proposes team(s) with highest sales get to play on field at halftime.
· Suggestion made that Galaxy also be invited to present a fundraising proposal.
Thank-You to Poly High School:
· 14 girls and 2 boys from Poly High soccer teams volunteered their time to coach Spring Development teams along with girls’ coach Terry. M. Dorsey proposes monetary donation or equipment donation. Decision tabled until next meeting
Directors’ Reports:
Fields- Brent: Still needs non-profit tax I.D.# (Mark to fill out form) as well as three other items. Brent addressed issue of baseball league driving cart on soccer fields which is causing holes. Permits for fields sent to all board members-not all received. Brent to resend permits. If dispute over fields show permit and/or phone park ranger at 562-435-6711. Consider moving equipment from Heartwell. Will check with Sadie if lockers can be removed from shed to make more room for equipment.
Girls Head Coach- Alan: Needs $225 for coaches clinic; 2 banners made for registration; Coaches clinics /on August 11: youth module-Cal-South to run.
LBYSO Minutes for April 23, 2007-cont’d.
Directors’ Reports, cont’d:
Secretary- Cristina: Tabled voice mail until next meeting. Need credit card to activate Verizon Wing.
Ways & Means- Stephanie: 1500 flyers and order forms for candy. On table at registration. Will pre-order as needed.
Director of Competitive Play-Fabian: Motion made by F. Santillan to support slate of 9 teams for club division. 4 teams undecided. D. Fosnaugh. FYI: Hoover field can support up to 12 teams.
Boys Registrar-Merret: Next registration date 4/28. Volunteers still needed for skill testing and registration. Flyers for Fall 2007 handed out to Spring Development players/parents. J. McMichael to take flyers to Jimenez Soccer and Soccer Central in Hawaiian Gardens.
Meeting adjourned at 10:05 p.m.
June 3rd, 2007
Cristina Richardson Print This Post
